Track inventory

Inventory shows “stock on hand per product and location” so you always know what you can sell. Open it from the Catalog group in the sidebar.

Understand the numbers

Each row is a variant at a location, identified by its SKU and a location (with its short code, such as MAIN-EU). Three counts tell the story:

Available = On hand − Reserved, tracked per location. Reserved units are held for unfulfilled orders.

• On hand — the physical units at that location.
• Reserved — units committed to orders that aren’t fulfilled yet.
• Available — what’s actually sellable (on hand minus reserved). A red 0 flags an item with nothing left to sell.

Search by product or SKU, choose which columns appear with Columns, and use the All locations control to focus on a single location.

Adjust a level

When your physical count doesn’t match the system — after a stocktake, breakage, or receiving new stock — select Adjust on the row. The Adjust stock dialog opens for that exact variant and location (for example “Merino Sweater • MER-M at Main warehouse”):

Set the On hand field to the real count. The dialog shows Reserved and the resulting Available after so you can see the effect before committing, then select Save (or Cancel to back out).

Tip

Adjust to match reality, not to reserve stock. Reserved units are managed automatically as orders come in — you only need to correct On hand.

Table and matrix views

A Table / Matrix toggle at the top switches how stock is laid out.

The Table view lists one row per variant per location, adding a Barcode column alongside on-hand, reserved, and available — best when you want every stock line with its Adjust button close by.

The Matrix view pivots the same data into a grid: products down the side, your locations across the top (each with its code, such as BER and MAIN-EU), and a Total column. It’s the fastest way to compare how one product is spread across warehouses.

Use Export to download the current view for a spreadsheet or a stocktake sheet.

Note

Both views draw on the same stock data — switching between them never changes your numbers, only how they’re presented.

Next steps

Locations and warehousesSet up the places that hold your stock.Manage your products listSearch, filter and bulk-edit your catalog.Orders & fulfillmentSee how reserved stock ties to open orders.